Microsoft Word 2007 Hotkeys





Display and use windows

To do this

Press

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TAB

Close the active window.

CTRL+W or CTRL+F4

Restore the size of the active window after you maximize it.

ALT+F5

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

F6

Move to a task pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one window is open, switch to the next window.

CTRL+F6

Switch to the previous window.

CTRL+SHIFT+F6

Maximize or restore a selected window.

CTRL+F10

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Use dialog boxes

To do this

Press

Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.

ALT+F6

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Select an option; select or clear a check box.

ALT+ the letter underlined in an option

Open a selected drop-down list.

ALT+DOWN ARROW

Select an option from a drop-down list.

First letter of an option in a drop-down list

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Run the selected command.

ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

To do this

Press

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right.

LEFT ARROW or RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or unselect one character to the left.

SHIFT+LEFT ARROW

Select or unselect one character to the right.

SHIFT+RIGHT ARROW

Select or unselect one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Use the Open and Save As dialog boxes

To do this

Press

Display the Open dialog box.

CTRL+F12 or CTRL+O

Display the Save As dialog box.

F12

Go to the previous folder.

ALT+1

Up One Level button: Open the folder one level above the open folder.

ALT+2

Delete button: Delete the selected folder or file.

DELETE

Create New Folder button: Create a new folder.

ALT+4

Views button: Switch among available folder views.

ALT+5

Display a shortcut menu for a selected item such as a folder or file.

SHIFT+F10

Move between options or areas in the dialog box.

TAB

Open the Look in list.

F4 or ALT+I

Update the file list.

F5

Undo and redo actions

To do this

Press

Cancel an action.

ESC

Undo an action.

CTRL+Z

Redo or repeat an action.

CTRL+Y

Access and use task panes and galleries

To do this

Press

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

F6

When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

CTRL+TAB

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Display the full set of commands on the task pane menu.

CTRL+SPACEBAR

Perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a drop-down menu for the selected gallery item.

SHIFT+F10

Select the first or last item in a gallery.

HOME or END

Scroll up or down in the selected gallery list.

PAGE UP or PAGE DOWN

Close a task pane

  1. Press F6 to move to the task pane, if necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Close, and then press ENTER.

Move a task pane

  1. Press F6 to move to the task pane, if necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Move, and then press ENTER.
  4. Use the arrow keys to move the task pane, and then press ENTER.

Resize a task pane

  1. Press F6 to move to the task pane, if necessary.
  2. Press CTRL+SPACEBAR.
  3. Use the arrow keys to select Size, and then press ENTER.
  4. Use the arrow keys to resize the task pane, and then press ENTER.

Access and use smart tags

To do this

Press

Display the shortcut menu for the selected item.

SHIFT+F10

Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

ALT+SHIFT+F10

Select the next item on a smart tag menu.

DOWN ARROW

Select the previous item on a smart tag menu.

UP ARROW

Perform the action for the selected item on a smart tag menu.

ENTER

Close the smart tag menu or message.

ESC

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Fluent Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse.

To do this

Press

Select the active tab of the Ribbon and activate the access keys.

ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.

Move to another tab of the Ribbon.

F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW

Hide or show the Ribbon.

CTRL+F1

Display the shortcut menu for the selected command.

SHIFT+F10

Move the focus to select each of the following areas of the window:

  • Active tab of the Ribbon
  • Any open task panes
  • Status bar at the bottom of the window
  • Your document

F6

Move the focus to each command on the Ribbon, forward or backward, respectively.

TAB or SHIFT+TAB

Move down, up, left, or right, respectively, among the items on the Ribbon.

DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW

Activate the selected command or control on the Ribbon.

SPACEBAR or ENTER

Open the selected menu or gallery on the Ribbon.

SPACEBAR or ENTER

Activate a command or control on the Ribbon so you can modify a value.

ENTER

Finish modifying a value in a control on the Ribbon, and move focus back to the document.

ENTER

Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)

F1

Common tasks in Microsoft Office Word

To do this

Press

Create a nonbreaking space.

CTRL+SHIFT+SPACEBAR

Create a nonbreaking hyphen.

CTRL+HYPHEN

Make letters bold.

CTRL+B

Make letters italic.

CTRL+I

Make letters underline.

CTRL+U

Decrease font size one value.

CTRL+SHIFT+<

Increase font size one value.

CTRL+SHIFT+>

Decrease font size 1 point.

CTRL+[

Increase font size 1 point.

CTRL+]

Remove paragraph or character formatting.

CTRL+SPACEBAR

Copy the selected text or object.

CTRL+C

Cut the selected text or object.

CTRL+X

Paste text or an object.

CTRL+V

Paste special

CTRL+ALT+V

Paste formatting only

CTRL+SHIFT+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y



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